500 West Las Colinas Boulevard, Irving, TX 75039, USA

O: +01 503-570-6295 

F:  +01 866-232-1675 

© 2018 Prospera Events

ShareCloud Summit Exhibitor Portal

General Information

Hello!

Welcome to the InnoTech Dallas Exhibitor Portal. This is your main resource for all of your exhibitor related needs. This portal provides you and your team with 24/7 access to the information and tools you need to manage and take full advantage of your sponsorship. If you need any assistance, don't hesitate to reach out to Maria Chalaire at mariac@prosperaevents.com.

 

Resources

 

General Timeline

​Important Deadlines

  • Make payment for your booth ASAP but no later than Friday, April 10.

  • Confirm logo is correct on this page ASAP; If not, please email us the correct logo in hi-res format

  • (For select exhibitors) Submit company description by Friday, March 20

  • (For select exhibitors) Submit ad by Friday, March 20

  • Order Lead Retrieval by Monday, March 23

  • Order power, hardline, AV, and/or F&B (optional) items by Friday, March 27

  • Order any Decorator services/items by Wednesday, April 8

  • Register booth staff by Friday, April 10

  • Ship materials to advance warehouse by Friday, April 17

  • Ship materials to show site by Wednesday, April 22

  • (For select exhibitors) Deliver 700 bag inserts ON Wednesday, April 22 by 12pm

Exhibitor FAQs

 

How do I register booth staff?

To save time when checking in on site, we ask that all exhibitors working your booth to register prior to April 5. Exhibitor registration includes access to all General InnoTech conference sessions, keynotes, and vendor presentations. Please note, special events require separate registration and payment.

Exhibitors must use the link below to register yourself and all booth staff including any partners. You can quickly and easily enter ALL of your booth staff at one time, make changes as they occur, keep track of who is registered from your team and order lead retrieval service online. Each registrant will receive his/her own unique confirmation email. You may register as many booth staff as you would like, there is no limit.

EXHIBITOR/SPONSOR REGISTRATION LINK

You will need your Username and Password, provided by InnoTech to the main point of contact from each exhibiting company. Please contact Maria Chalaire if you need this login information at mariac@prosperaevents.com.

 

Where/how do exhibitors check in?

Exhibitors can check in during exhibitor move in. If pre-registered though, we will deliver booth staff badges directly to your booth so you can skip the line!

 

When is exhibitor move in?

You can move in your booth items on Wednesday, April 22 from 2pm to 6pm and Thursday, April 23 from 7:30am to 8:15am.

 

What are the exhibit hours?

The exhibit floor is open on Thursday, April 23 from 8:30 am to 4pm.

When is exhibitor move out?

Load out is on Thursday, April 23 from 4pm-6pm. You may begin to dismantle your booths at 4pm and not before. Early dismantle may cause safety issues for attendees and other exhibitors. Move-out must be complete by 6pm that evening.

 

Where can I find exhibitor information on my booth, shipping, material handling, booth furnishings, etc?

These services are provided through the forms in the Exhibitor Service Kit from our decorating service partner, Superior Expo Services. Each 10x10 booth space comes equipped with carpet, (1) 6’ table with black skirt, (2) chairs, and (1) wastebasket. Should you need additional furnishings, material handling services, rental display units, etc SES offers many additional (optional) services. Order by Wednesday, April 8 for discounted pricing. Please contact SES at 972.271.7444 or service@superior-expo.com with any decorating questions.

 

How do I order Lead Retrieval devices/apps?

To enhance your event experience, we offer lead retrieval and lead management services through The Pulse Network. The Pulse Network’s portable, lead collection technology allows you to collect and qualify leads right in your booth and have a complete database of your contacts available to you after the event. Order here by Monday, March 23. Please contact The Pulse Network at 781-688-8000 with any lead retrieval questions.

 

How do I order power or a hardline?

Free Wi-Fi is available to all InnoTech participants (this shared service is best used for checking email, web browsing, etc.) You can order high-speed Internet services (highly recommended for live demos, video conferencing, streaming, etc.) through the Irving Convention Center by filling out this form and sending it to onlineorders@smgicc.com. 

 

Because each exhibitor has varying electrical service requirements, electrical service is not included. To place an electrical order, please email onlineorders@smgicc.com. Rates can be found here. Order by Friday, March 27.

 

How do I order audiovisual equipment?

Need AV to enhance your booth? Check out a complete list of J & S Audio Visual Innovations' rental equipment and pricing here. Contact Joseph Hernandez at josephh@jsav.com or phone 972-401-7748 with questions. Order by Friday, March 27.

 

How do I order booth F&B?

If you would like to provide snacks, hors d’oeuvres, etc. at your booth, remember that SAVOR Las Colinas is the exclusive caterer at the Irving Convention Center. Only sample sizes of food and beverage are allowed, distribution must be approved and only the manufacturer or distributor of a product may dispense food samples. For sampling details or to place a food & beverage order for your booth, call SAVOR at 972-401-7772. Order by Friday, March 27.

How do I order lunches for my booth staff?

Lunch shifts are encouraged to ensure someone is staffing your booth at all times. Concessions are available for purchase in the Cafe on the 2nd floor. Another option that we recommend is that you pre-order lunch for your booth staff who are working the event. Lunch is a pasta buffet served inside the exhibit hall (tickets will be required for exhibitors to access the buffet). Tickets may be purchased online in advance for $22/per ticket by using the exhibitor registration link to register your team and purchase their lunches. Lunch tickets will be distributed with badges. To add lunch for staff: 

1) Log into this website: https://events.thepulsenetwork.com/Attendee/ExhibitorLogin.Aspx?C=70000088&S=30000021  

2) Register all booth staff by clicking the word ‘REGISTER’ in the dashboard

3) When you get to registration options, add the lunch option for each registrant (click ‘Add More’ after each registrant to add additional booth staff)

4) Once all are registered, pay the group balance at the end of the registration steps

 

How do I ship materials to the show?

SHIPPING MATERIALS TO THE ADVANCE WAREHOUSE

If you plan to ship your materials PRIOR to Exhibitor Move-In, SES will accept crated, boxed or skidded materials from Friday, March 12- Friday, April 12. By using this service, material handling fees will apply.

All shipments to the advance warehouse must be labeled as follows:

Superior Expo Services

Tradeshow: 2019 InnoTech/ShareCloud Summit Dallas

[Booth Company Name & Booth #]

10548 W US Highway 80

Forney, TX 75126

 

SHIPPING MATERIALS TO SHOW SITE

SES will receive shipments at the exhibit facility beginning Wednesday, April 17. By using this service, material handling fees will apply.

Shipments arriving BEFORE April 17 WILL BE REFUSED by the facility. Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor.

All shipments to the Irving Convention Center must be labeled as follows:

Irving Convention Center

c/o - Superior Expo Services – 2019 InnoTech/ShareCloud Summit Dallas

[Booth Company Name & Booth #]

500 West Las Colinas Blvd

Irving, TX 75039

 

How do I get an attendee list?

To respect the input from conference attendees and for general data protection, InnoTech does NOT provide the attendee list to all exhibitors and/or sponsors. The lead retrieval service is a great way to collect information while onsite at InnoTech. Leads will be available immediately after the event ends. Also, InnoTech NEVER sells or rents lists to brokers or list management services. 

 

What is the happy 45-Minute Reception?

On Thursday, April 23 from 2:50pm to 3:30pm all InnoTech attendees, exhibitors, speakers and sponsors are invited to enjoy complimentary beverages and networking inside the Exhibit Hall. During the celebration, prizes will be awarded to winning attendees who have completed their Passport to Prizes form and submitted it for the drawing. 

 

Have additional exhibitor questions?

If you have any additional questions, please email our Exhibitor Account Manager, Maria Chalaire, at mariac@prosperaevents.com and she will be happy to assist.

Travel and Lodging Information

 

Driving to ShareCloud Summit?

For directions, visit the Irving Convention Center website.

PAID PARKING is available in the 800-space covered garage (or adjacent, outdoor parking areas, weather

permitting). Rate is $10/day (no in/out privileges) and cash or credit card is accepted.

 

Host Hotel​

HYATT PLACE DALLAS/LAS COLINAS

5455 Green Park Drive
Irving, Texas, United States, 75038

Stay at Hyatt Place Dallas/Las Colinas. This hotel is conveniently located 8 miles from DFW Airport and 1.3 miles from The Irving Convention Center.

We secured a special rate of $151+tax per night. Reservations must be made by April 1, 2020 to receive this rate. After April 1, rates subject to availability. For reservations, use this link or call 888-591-1234 and give the code 'G-INNA'.

Marketing Tips & Tools

 

Tips

Increased lead generation is key to a positive ROI. Below are a few helpful tips/ideas for you to take advantage of while informing your clients, peers and prospects about your involvement in InnoTech. Be sure to let them know that you are able to provide with complimentary passes so they can come and see what you are promoting at the event.

- Social media: Post your involvement and support of InnoTech on your social media outlets. We have included some sample verbiage below for you to use. Also included are links to our social media pages so you can link up and we can promote your company on our social media outlets.

- Monthly newsletters: Be sure to put a small blurb about your involvement in InnoTech in your monthly newsletters. For example: Visit us in Booth [XXX], stop by to see a demo of [XXX], etc.

- Your Website: If you have an events page, please list InnoTech with your booth number and discount code for registration. We have included an event description below and small graphic attached for you to use as a post for your website.

- Stand-alone email messages: Please feel free to use or edit the provided email copy and include InnoTech in at least 2 targeted emails to your lists. We encourage you to promote your participation in monthly newsletters and/or a specific one-off email to your list.

 

Discount Codes

We encourage you to share your exclusive code for 100% off for complimentary InnoTech admission and 20% off any of the special events. Please email us if you still need this.

 

Social Media Copy/Links

Feel free to use these sample posts for your association’s social networks to let your peers and clients know you are supporting ShareCloud and invite them to join you. The official event hashtag is #ShareCloudDFW.

 

TWITTER

We will be at #ShareCloudDFW in Booth [YOUR BOOTH NUMBER HERE], please be our guest! Simply visit www.sharecloudsummit.com and register with Discount Code [YOUR 100% DISCOUNT CODE HERE] to enjoy free ShareCloud Summit admission.

 

https://ctt.ac/YEcS7

 

ShareCloud Dallas’s twitter handle is @ShareCloudDFW.

 

FACEBOOK or Google+

Visit us in Booth [YOUR BOOTH NUMBER HERE] at ShareCloud Dallas at the NRG Center on November 6, 2018. Check out their website www.sharecloudsummit.com or details and to register. Enter in Discount Code [YOUR DISCOUNT CODE HERE] for complimentary ShareCloud Summit admission, on us!

 

ShareCloud Dallas Facebook page URL: https://www.facebook.com/ShareCloudSummit/.

 

LINKEDIN

Excited to be supporting ShareCloud Dallas this year. Check out their website for details on the conference: www.sharecloudsummit.com. Register with code [YOUR DISCOUNT CODE HERE] and receive complimentary ShareCloud Summit admission courtesy of [YOUR COMPANY NAME].


ShareCloud Dallas LinkedIn page URL: https://www.linkedin.com/groups/8233998/.

 

Sample Email Copy

Subject: [COMPANY NAME] Invites You to Attend InnoTech Dallas – Passes Included

--

You’re Invited to the 10th Annual ShareCloud Summit Dallas-

Registration Now Open!

 

ShareCloud Summit Dallas
Thursday, April 23, 2020

Irving Convention Center

 

Visit www.sharecloudsummit.com for all the details.

 

Discounted and/or Complimentary Registration Passes

As a member of [ORGANIZATION NAME], you receive discounted admission to ShareCloud Summit Dallas. This includes access to all ShareCloud & InnoTech sessions, the exhibit hall for networking, ShareCloud Summit luncheon, the Happy 45-Minute Reception, and more!

 

Enter code [CUSTOM CODE] to receive 20% off of ShareCloud Summit and Luncheon.

 

Visit www.sharecloudsummit.com to register.

 

ShareCloud Summit Will Feature: 

  • Professional & Educational Development Seminars

  • Exhibit hall with 45+ companies for all-day networking and hands-on demonstrations

  • InnoTech Happy 45-Minute Networking Reception

  • Up to 7 continuing education hours and credits

  • FREE WIFI

  • And more!


Sessions and exhibitors are updated regularly on www.sharecloudsummit.com. Check it out for all the latest details or to register.

 

Graphic

We'd love to make a custom graphic for you to share publically. Please let us know if you have not received one. 

 

HTML Email Code

We'd love to make a custom HTML email for you to share publically. Please let us know if you have not received one.