ShareCloud Summit Exhibitor Portal

General Information

Hello!

Welcome to the InnoTech Dallas Exhibitor Portal. This is your main resource for all of your exhibitor related needs. This portal provides you and your team with 24/7 access to the information and tools you need to manage and take full advantage of your sponsorship. If you need any assistance, don't hesitate to reach out to Maria Chalaire at maria@mediaops.com.

 

Resources

 

General Timeline

​Important Deadlines

  • Make payment for your booth ASAP but no later than Friday, September 10

  • Confirm logo is correct on this page ASAP; If not, please email us the correct logo in hi-res format

  • (For select exhibitors) Submit company description by Tuesday, August 24

  • (For select exhibitors) Submit ad by Tuesday, August 24

  • Order Lead Retrieval by Friday, August 27

  • Order power, hardline, AV, and/or F&B (optional) items by Tuesday, August 31

  • Book your hotel room by Sunday, September 12

  • Order any Decorator services/items by Wednesday, September 14

  • Register booth staff by Friday, September 17

  • Ship materials to advance warehouse between Monday, August 23 and Thursday, September 23

  • Ship materials to show site to arrive on Monday, September 27

  • (For select exhibitors) Deliver bag inserts ON Monday, September 27 by 12pm

Exhibitor FAQs

 

How do I register booth staff?

To save time when checking in on site, we ask that all exhibitors working your booth to register prior to September 17. Exhibitor registration includes access to all General InnoTech conference sessions, keynotes, and vendor presentations. Please note, special events require separate registration and payment. 

Exhibitors must use the link below to register yourself and your booth staff. You can quickly and easily enter ALL of your booth staff at one time, make changes as they occur, keep track of who is registered from your team and order lead retrieval service online. Each registrant will receive his/her own unique confirmation email. You may register as many booth staff as you would like, there is no limit.

EXHIBITOR/SPONSOR REGISTRATION LINK: https://events.thepulsenetwork.com/Attendee/ExhibitorLogin.Aspx?C=70000088&S=30000021

You will need your Username and Password, provided by InnoTech to the main point of contact from each exhibiting company.
Please contact Maria Chalaire if you need this login information at maria@mediaops.com.

A few important reminders about exhibitor registration:

  • Exhibitors/Sponsors are not allowed in the event area on the event day without an official badge.

  • Badges will not be mailed in advance.

  • Badges may be picked up in the event registration area during exhibitor setup times.

 

Where/how do exhibitors check in?

Exhibitors can check in during exhibitor move in. If pre-registered though, we will deliver booth staff badges directly to your booth so you can skip the line!

 

When is exhibitor move in?

You can move in your booth items on Monday, September 27 from 2pm to 6pm and Tuesday, September 28 from 7:30am to 8:15am.

What are the exhibit hours?

The exhibit floor is open on Tuesday, September 28 from 8:30 am to 4pm.

When is exhibitor move out?

Load out is on Tuesday, September 28 from 4pm-6pm. You may begin to dismantle your booths at 4pm and not before. Early dismantle may cause safety issues for attendees and other exhibitors. Move-out must be complete by 6pm that evening.

Where can I find exhibitor information on my booth, shipping, material handling, booth furnishings, etc?

These services are provided through the forms in the Exhibitor Service Kit from our decorating service partner, Superior Expo Services. Each 10x10 booth space comes equipped with carpet, (1) 6’ table with black skirt, (2) chairs, and (1) wastebasket. Should you need additional furnishings, material handling services, rental display units, etc SES offers many additional (optional) services. Order by Wednesday, September 14 for discounted pricing. Please contact SES at 972.271.7444 or service@superior-expo.com with any decorating questions.

How do I order Lead Retrieval devices/apps?

To enhance your event experience, we offer lead retrieval and lead management services through The Pulse Network. The Pulse Network’s portable lead collection technology allows you to collect and qualify leads right in your booth and have a complete database of your contacts available to you after the event. Order here: https://events.thepulsenetwork.com/Attendee/Default.aspx?C=70000011&M=30000106&Mode=HTML&SC=EXWEB by Friday, August 27 for the best rate. Please contact The Pulse Network at 781-688-8000 or customerservice@tpni.com with any lead retrieval questions.

How do I order power or a hardline?

Free Wi-Fi is available to all InnoTech participants (this shared service is best used for checking email, web browsing, etc.) You can order high-speed Internet services (highly recommended for live demos, video conferencing, streaming, etc.) through the Irving Convention Center by filling out this form and sending it to onlineorders@smgicc.com

 

Because each exhibitor has varying electrical service requirements, electrical service is not included. To place an electrical service order, please follow the directions in the email to you from the venue. Please email onlineorders@smgicc.com with any questions. Order by Tuesday, August 31.

 

How do I order audiovisual equipment?

Need AV to enhance your booth? Check out a complete list of J & S Audio Visual Innovations' rental equipment and pricing included in the Exhibitor Packet or visit https://jsav.com/show-event-services/#services. Contact Joseph Hernandez at josephh@jsav.com or phone 972-401-7748 with questions. Order by Tuesday, August 31.

How do I order booth F&B?

If you would like to provide snacks, hors d’oeuvres, etc. at your booth, remember that SAVOR Las Colinas is the exclusive caterer at the Irving Convention Center. Only sample sizes of food and beverage are allowed, distribution must be approved and only the manufacturer or distributor of a product may dispense food samples. For sampling details or to place a food & beverage order for your booth, call SAVOR at 972-401-7772. Order by Tuesday, August 31.

How do I order lunches for my booth staff?

Lunch shifts are encouraged to ensure someone is staffing your booth at all times. Concessions are available for purchase in the Cafe on the 2nd floor. 

 

How do I ship materials to the show?

SHIPPING MATERIALS TO THE ADVANCE WAREHOUSE 

If you plan to ship your materials PRIOR to Exhibitor Move-In, SES will accept crated, boxed or skidded materials from Monday, August 23 - Thursday, September 23. By using this service, material handling fees will apply. 

All shipments to the advance warehouse must be labeled as follows:

Superior Expo Services

Trade Show: 2021 InnoTech / ShareCloud Summit Dallas

Booth Company Name & # ______________________

10548 W US Highway 80

Forney, TX 75126

 

SHIPPING MATERIALS TO SHOW SITE 

SES will receive shipments at the exhibit facility beginning Monday, September 27. By using this service, material handling fees will apply.

Shipments arriving BEFORE September 27 WILL BE REFUSED by the facility. Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor.

All shipments to the Irving Convention Center must be labeled as follows:

Irving Convention Center

c/o - Superior Expo Services – 2021 InnoTech / ShareCloud Summit Dallas

Booth Company Name & # _______________________

500 West Las Colinas Blvd

Irving, TX 75039

How do I ship materials post show?

A SES Bill of Lading is required on ALL outbound shipments, which can be found at the SES Service Desk at show site. After your booth is packed, labeled and ready to be shipped, please return the completed Bill of Lading form to the Service Desk. An SES CC Authorization form also MUST be provided when submitting this form. If your carrier fails to show up, your shipment will be re-directed through SES Solutions (which is the only time they’d use the CC on file). It is YOUR responsibility to contact and make all arrangements for any other carrier than the preferred carrier, SES Solutions. Another option would be to drive your shipments to a nearby carrier office, like UPS or FedEx.

 

How do I get an attendee list?

InnoTech NEVER sells or rents lists to brokers or list management services. Do not buy one that says InnoTech list. To respect the input from conference attendees and for general data protection, InnoTech does NOT provide the attendee list to all exhibitors and/or sponsors. The lead retrieval service is a great way to collect information while onsite at InnoTech. Leads will be available immediately after the event ends.

What is the happy 45-Minute Reception?

On Tuesday, September 28 from 2:45pm to 3:30pm all InnoTech attendees, exhibitors, speakers and sponsors are invited to enjoy complimentary beverages and networking inside the Exhibit Hall. During the celebration, prizes will be awarded to winning attendees who have completed their Passport to Prizes form and submitted it for the drawing. 

Have additional exhibitor questions?

If you have any additional questions, please email our Exhibitor Account Manager, Maria Chalaire, at maria@mediaops.com and she will be happy to assist.

Travel and Lodging Information

 

Driving to ShareCloud Summit?

For directions, visit the Irving Convention Center website.

PAID PARKING is available in the 800-space covered garage (or adjacent, outdoor parking areas, weather

permitting). Rate is $10/day (no in/out privileges) and cash or credit card is accepted.

 

Host Hotel​s

HYATT PLACE DALLAS/LAS COLINAS

5455 Green Park Drive
Irving, Texas 75038

Stay at Hyatt Place Dallas/Las Colinas. This hotel is conveniently located 8 miles from DFW Airport and 1.3 miles from The Irving Convention Center.

We secured a special rate of $129+tax per night. Reservations must be made by September 12, 2021 to receive this rate. After September 12, rates subject to availability. For reservations, use this link or call 888-591-1234 and give the code 'G-IINO'.

 

 

TEXICAN COURT

501 West Las Colinas BlvdIrving 

Irving, Texas 75039

Stay at The Texican Court. This hotel is conveniently located 8 miles from DFW Airport and across from The Irving Convention Center.

We secured a special rate of $99+tax per night. Reservations must be made by September 12, 2021 to receive this rate. After September 12, rates subject to availability. For reservations, use this link.

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Marketing Tips & Tools

 

Tips

Increased lead generation is key to a positive ROI. Below are a few helpful tips/ideas for you to take advantage of while informing your clients, peers and prospects about your involvement in InnoTech. Be sure to let them know that you are able to provide with complimentary passes so they can come and see what you are promoting at the event.

- Social media: Post your involvement and support of InnoTech on your social media outlets. We have included some sample verbiage below for you to use. Also included are links to our social media pages so you can link up and we can promote your company on our social media outlets.

- Monthly newsletters: Be sure to put a small blurb about your involvement in InnoTech in your monthly newsletters. For example: Visit us in Booth [XXX], stop by to see a demo of [XXX], etc.

- Your Website: If you have an events page, please list InnoTech with your booth number and discount code for registration. We have included an event description below and small graphic attached for you to use as a post for your website.

- Stand-alone email messages: Please feel free to use or edit the provided email copy and include InnoTech in at least 2 targeted emails to your lists. We encourage you to promote your participation in monthly newsletters and/or a specific one-off email to your list.

 

Discount Codes

We encourage you to share your exclusive code for 100% off for complimentary InnoTech admission and 20% off any of the special events. Please email us if you still need this.

 

Social Media Copy/Links

Feel free to use these sample posts for your association’s social networks to let your peers and clients know you are supporting ShareCloud and invite them to join you. The official event hashtag is #ShareCloudDFW.

 

TWITTER

We will be at #ShareCloudDFW in Booth [YOUR BOOTH NUMBER HERE], please be our guest! Simply visit www.sharecloudsummit.com and register with Discount Code [YOUR 100% DISCOUNT CODE HERE] to enjoy free ShareCloud Summit admission.

 

ShareCloud Dallas’s twitter handle is @ShareCloudDFW.

 

FACEBOOK or Google+

Visit us in Booth [YOUR BOOTH NUMBER HERE] at ShareCloud Dallas at the Irving Convention Center on September 28. Check out their website www.sharecloudsummit.com or details and to register. Enter in Discount Code [YOUR DISCOUNT CODE HERE] for complimentary ShareCloud Summit admission, on us!

 

ShareCloud Dallas Facebook page URL: https://www.facebook.com/ShareCloudSummit/.

 

LINKEDIN

Excited to be supporting ShareCloud Dallas this year. Check out their website for details on the conference: www.sharecloudsummit.com. Register with code [YOUR DISCOUNT CODE HERE] and receive complimentary ShareCloud Summit admission courtesy of [YOUR COMPANY NAME].


ShareCloud Dallas LinkedIn page URL: https://www.linkedin.com/groups/8233998/.

 

Sample Email Copy

Subject: [COMPANY NAME] Invites You to Attend InnoTech Dallas – Discounted Passes Included

--

You’re Invited to ShareCloud Summit Dallas!
Tuesday, September 28, 2021

Irving Convention Center

 

Visit www.sharecloudsummit.com for all the details.

 

Discounted and/or Complimentary Registration Passes

As a member of [ORGANIZATION NAME], you receive discounted admission to ShareCloud Summit Dallas. This includes access to all ShareCloud & InnoTech sessions, the exhibit hall for networking, ShareCloud Summit luncheon, the Happy 45-Minute Reception, and more!

 

Enter code [CUSTOM CODE] to receive 20% off of ShareCloud Summit and Luncheon.

 

Visit www.sharecloudsummit.com to register.

 

ShareCloud Summit Will Feature: ​

  • Professional & educational development from industry professionals 

  • An exhibit hall with the latest and greatest, including LIVE demos with LIVE people

  • InnoTech Happy 45-Minute Networking Reception

  • Up to 7 continuing education hours and credits

  • FREE WIFI

  • And more!


Sessions and exhibitors are updated regularly on www.sharecloudsummit.com. Check it out for all the latest details or to register.

 

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We'd love to make a custom graphic for you to share publicly. Please let us know if you have not received one. 

 

HTML Email Code

We'd love to make a custom HTML email for you to share publicly. Please let us know if you have not received one.